Reservation Policies/Rental Agreement
Bear Lake Condo Rentals
Be sure to read over these terms and conditions of this Bear Lake Condo Rentals, LLC (“BLCR”) Reservation Policies / Rental Agreement (“Agreement”) and make sure that everyone in your party is aware of them. The contracted renter signing below (“Guest”) assumes responsibility for compliance with the terms and conditions stated herein, and with other policies and procedures provided to Guest by BLCR, and for all acts and omissions of the entire party using the rented premises (“Premises”) during the rental period.
Rental Acknowledgment: Guest acknowledges and understands that he/she is a licensee of the owner of the Premises (“Owner”) and not a tenant; and that he/she is not acquiring any interest in the Premises. Guest further understands and agrees that Owner is an intended third-party beneficiary of this Agreement. It is understood that the Premises is privately owned, including the furnishings. BLCR reserves the right to refuse service to anyone. Guest agrees not to enter the Premises without first signing this Agreement.
Check in/Check out: Every attempt is made to have the Premises prepared for check in at the time on your confirmation receipt, but access to the Premises is given only after the Premises has been inspected and cleaned. Due to last minute bookings and the frequency in which our customers choose to extend their stay, BLCR cannot commit to allowing an early check-in. Please feel free to check with us on the day of your arrival and we will be happy to accommodate you if the Premises are ready. No one may request a key or door code except the Guest; unless prior arrangements have been made. The check out time on your confirmation receipt will be enforced. There may be certain times when we may allow an exception, but prior arrangements must be made. An additional night stay will be charged for late checkouts.
Guest understands that no refunds will be given if Guest depart the Premises early or otherwise shortens his or her stay.
Pets: Pets are only allowed in properties that are advertised as pet friendly. All other properties have a strict no pet policy on the Premises! (Please do not disregard this policy, as it will result in an additional fee.) Out of respect for the Owner, we cannot make an exception no matter how small or well behaved the pet. If evidence of a pet is discovered, Guest will be responsible for the costs of fumigating and deep cleaning the Premises for fleas, cleaning and repair of any damaged property. This charge is never less than $500, and can be more depending on damages. (Pets are not allowed outside the Premises either).
Minimum Age Requirement: Guest must be of “legal and responsible age” to rent the Premises. We will not rent to anyone under 21 years old. (Of course, teenagers & children are welcome to stay with a supervising adult Guest). Guest must remain with the rental party throughout the entire rental period.
Use of the Premises and Indemnification: Guest assumes all risks associated with the use of the Premises by Guest or any other person in Guest’s party using the Premises during Guest’s rental period. Guest understands that he or she is solely responsible for any damages, injuries, claims, losses, or other harms of any sort, known or unknown, foreseen or unforeseen, to any person or property, relating to or arising from the use of the Premises by Guest or any other person in Guest’s party using the Premises during Guest’s rental period. Guest shall inspect and be familiar with proper use and application of all appliances and other items of personal property in the Premises prior to using them. Guest hereby agrees to INDEMNIFY and hold harmless Owner, its members, officers, employees, and agents, and BLCR, its owners, officers, employees, and agents, from any and all damages, injuries, claims, judgments, or other harms of any sort, including but not limited to damages asserted by the applicable homeowners association or other third parties, relating to or arising from use of the Premises by Guest any other person in Guest’s party using the Premises during Guest’s rental period. Guest assumes the risk of damages, injuries, claims, losses, or other harms of any sort, including losses to the applicable homeowners association or other third parties, relating to or arising from use of any of the common areas associated with Premises (including but not limited to pools, hot tubs, stairs, parking areas, patios, pavilions, etc.) by Guest or any other person in Guest’s party using the Premises during Guest’s rental period. Guest hereby agrees to INDEMNIFY and hold harmless Owner, its members, officers, employees, and agents, and BLCR, its owners, officers, employees, and agents, from any and all damages, injuries, claims, or other harm of any sort, including but not limited to claims asserted by the applicable homeowners association or other third parties, relating to or arising from the use of any of the common areas associated with Premises by Guest or any other person in Guest’s party using the Premises during Guest’s rental period.
Guest agrees to use the Premises in a manner that does not disturb or offend neighbors or other residents. The Premises has been designed for individual and family use only. In the event use of the Premises by Guest or his or her party results in a nuisance or disturbance, Guest and his or her party will be asked to leave immediately without refund. This policy is enforced without exceptions. House Parties are not allowed under any circumstances. If the Premises are booked for a house party without BLCR’s knowledge, Guest’s rental period will be terminated immediately without a refund and an immediate $500 fine will be charged.
Guest’s party is not allowed to hookup Campers, RV’s, Travel Trailers and Motor Homes to the Premises. Should BLCR find a hookup, Guest’s rental period will be terminated immediately without a refund. At Harbor Village there is a lower parking lot where Campers, Motor Homes, Travel Trailers and RV’s can be parked. There are several RV Parks in town to accommodate those wishing to stay in their RV, Motor Home, Travel Trailer or Camper. If you need more information about RV Parks please let us know.
Guest shall not move or rearrange the furniture or contents of the Premises.
Alcoholic Beverages/Illegal Drugs: Consumption of alcoholic beverages on Premises is limited to persons of legal age. Guest understands that excessive drinking of alcohol or intoxication is prohibited. Illegal drug use is strictly prohibited. (Violations of this policy will result in Guest being required to vacate the premises without refund).
Damage/Theft: Guest agrees to leave the Premises in the same condition as he or she found them, in a generally clean, undamaged condition. Guest agrees to be fully responsible for all damages to the Premises, common areas associated with the Premises, or any other properties in the same gated community as the Premises, regardless of whether such damage was intentional or accidental, caused by Guest or any other person in Guest’s party using the Premises during Guest’s rental period. Guest hereby authorizes BLCR to collect the money for the cost of repairing or remediating any damages described in this paragraph.
Guest also authorizes BLCR to collect money on any expenses related to intentional or reckless damage, cleaning of the unit beyond normal wear and tear, or related to theft. If at any time the housekeeping crew is required to clean up an unexplainable mess, Guest will be charged a double cleaning fee. Missing or damaged items from the Premises will be replaced at current retail value plus a minimum $100.00 service fee charged to the Guest.
Garbage Removal: All garbage must be bagged in trash bags provided and taken to the nearest dumpsters prior to departure. Failure to remove all garbage from the Premises will result in assessment of additional charges of at least $20.00 or more depending on amount of garbage left behind.
Right of Entry: BLCR reserves the right to enter the Premises at any time to investigate disturbances, check occupancy, check damages, and make repairs as BLCR deems necessary. BLCR will attempt to notify Guest when service/repair entry is to take place.
Payment: A deposit of 10% of total balance is required at the time of reservation. The remaining balance is due at the time of check-in.
Condo Cancellation Policy: More than 60 days – 10% of total rental is the cancellation fee. Less than 60 days, property is re-rented – 10% of total rental is the cancellation fee. Less than 60 days, property is not re-rented – 50% of total rental is the cancellation fee. Less than 7 days – 100% of total rental is the cancellation fee (No discounts for late arrival or early departure.)
Any changes to a reservation after it has been made will incur a $25 change fee and can only be made 14 days before check-in.
Damage Deposit: Guest agrees to pay for any damage to the Premises, its furnishings and equipment and other contents, during the Guest’s rental period or any items missing from the Premises after Guest’s stay. Guest must provide payment for damages within 30 days of notice. Should a dispute arise regarding payment of any damages or any indemnification as provided for in this Agreement, the prevailing party shall pay any and all costs associated with such dispute including, but not limited to, reasonable attorney fees and other court costs.
BLCR does not want to charge you additional charges. However, we must protect our Owners. Please work with us to guarantee that the Premises are left in the same condition as when you arrive. Upon arrival, please report any damages, shortage of supplies, or housekeeping issues immediately. We can be contacted at (800) 946-5173.
Owner’s Closet: The Premises may have a locked private Owner’s closet that is not part of Guest’s rental and Guest agrees not to disturb or tamper with the closet.
Occupancy: Premises occupancy is to be limited to the maximum number allowed for that property. Occupancy numbers are established based on fire and safety codes. We do not charge based on number of occupants. The occupancy rate is there solely for safety reasons. If it is discovered that more than the maximum number of occupants allowed are “staying” on the Premises, additional individuals in Guest’s party will be asked to leave immediately. If Guest, or the additional members of Guest’s party, fail to comply, all members of Guest’s party will be asked to vacate the Premises without a refund. (To clarify: “staying” and “visiting” the Premises are two separate things. A visitor does not count against the maximum occupancy and would be considered someone who is not staying overnight on the premises. Extra visitors are fine, although we ask you not to over crowd the Premises with visitors either).
Supplies: BLCR will provide Guest with a variety of complimentary and non-refillable items such as soap, dishwasher detergent, toilet paper, trash bags, and paper towels. The Premises is also supplied with linens and towels, and may be supplied with items such as kitchenware and utensils. All linens, towels, kitchenware, and utensils are inventoried upon check out. The Guest will be charged for any missing/damaged items. If there are washers and dryers in the Premises feel free to use them to wash any linen’s during your stay.
Key Return: (Applicable to properties with keys only). At checkout leave keys as directed and shut the door behind you. The cleaners will be right behind you to collect the keys. Guest will be charged a minimum of $25.00 for the costs of re-keying or replacing of the lock if all keys are not returned at time of check out.
Smoking/Fireworks: We have a strict no smoking policy in the Premises! Smoking is allowed outside on the porches and decks 50 feet from any door or open window but not inside the Premises. (Please do not disregard this policy, as it will result in fine of at least $500.00.)
No firearms, firecrackers, fireworks or explosives of any kind are allowed to be discharged in or outside the Premises or any common areas associated with the Premises including the beach.
Items Left in Unit: Please make sure you get all your personal items when leaving the Premises. If you leave something at the Premises, please call the office immediately and we will try to locate it for you. We cannot be responsible for any personal items left in the Premises. A $20.00 service charge plus cost of postage is required if you request us to pick up and ship any items left in the Premises. Shipping and service charges must be paid in advance before items will be sent.
Condo Common Area Usage: As set forth above, Guest assumes all risks associated with using of the common areas associated with the Premises. Guest understands that there is no lifeguard on duty at pools. Guest agrees that Guest and all other members of Guest’s party using the Premises during Guest’s rental period will comply with all Rules and Regulations regarding use of the common areas promulgated by the applicable homeowners association. The indemnification provisions stated above apply to all damages or injuries of any sort, including claims asserted by third parties, relating to or arising from use of any common areas by Guest or any other person in Guest’s party using the Premises during Guest’s rental period.
Falsified Reservations: Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check in.
Parking: Vehicles are to be parked in designated parking areas only. Parking on the road or yard is not permitted. Any illegally parked cars are subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner. At Harbor Village there is a lower parking lot where extra vehicles, boats, trailers, snowmobiles, etc. may be parked.
Storm Policy/Road Conditions: No refunds will be given for storms. Mountain roads can be curvy and steep. Gravel roads are well maintained, however we do not refund due to road conditions. During the winter months please be aware that 4-wheel drive vehicles are recommended.
No Daily Maid Service: While linens and bath towels are included in the Premises, daily maid service is not included in the rental rate. However, this service is available at an additional charge if prearranged with BLCR. We suggest you bring your own beach towels. We do not permit towels or linens to be taken from the Premises.
Miscellaneous: This Agreement shall be governed by and construed in accordance with the laws of the State of Utah. In the event that any one or more of the paragraphs, subparagraphs, or provisions contained in this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, that invalidity or unenforceability shall not affect any other provisions of this Agreement and the Agreement shall continue in force and effect and shall be construed as if the invalid or unenforceable paragraph, subparagraph, or provision had never been contained in this Agreement.